Delivery Terms

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Vessel Delivery Booking Form and Agreement

This form records the booking, contractual terms, safety declarations, pre‑departure condition record and completion handover for a professional vessel delivery service provided by the Company named on the invoice ("the Company"). It covers deliveries of sailing yachts, motor yachts, motorboats and RIBs for UK coastal, offshore and international passages. Please read all sections carefully. Except where specifically stated otherwise, all references to monetary amounts are expressed in words or ordinary text and not as a payment instruction.

Defined terms: "Client" means the person(s) or entity booking the service; "Master" means the person appointed under this form to have command of the vessel during the delivery; "Delivery" means the passage or repositioning service specified on the booking and any associated preparatory or finishing work.

Section 1 — Booking and Client Details

Please complete your full legal details and the booking identifiers. Mandatory fields are marked as such. The Company will rely on these details for invoicing, communications and compliance purposes.

Section 2 — Vessel and Delivery Particulars

Please record the vessel particulars and delivery plan. Required fields are used to determine voyage feasibility and insurance cover.

Section 3 — Required Documents and Information Checklist

The Client must provide, and where requested attach or make available before departure, the following documents and information: proof of ownership or written authority to act; vessel registration; insurance certificate and full policy wording; written insurer confirmation that professional delivery and the named Master are covered for the route; vessel manuals and recent service history; radio licence, call sign and MMSI details; customs and immigration documentation where applicable; marina/harbour information and contact details for departure and arrival ports; keys and access codes; a current inventory; a written list of known defects; and relevant emergency contacts.

The Company may withhold or refuse departure until satisfied that documentation is adequate.

Section 4 — Owner / Client Declarations (mandatory)

By signing this form the Client declares and warrants to the Company that:

the Client has full authority to engage the Company and to permit the Company and its personnel to operate the vessel for the purposes of the delivery;
all information supplied to the Company is accurate and complete to the Client's knowledge;
the vessel is lawfully entitled to make the proposed passage and is structurally and mechanically fit and seaworthy for the proposed voyage, properly equipped and supplied, and that all known defects have been disclosed in writing;
fuel, water, batteries, steering, propulsion, navigation, communications, anchoring, bilge pumping, firefighting, lifesaving and other safety equipment are operational and suitable for the voyage;
the vessel carries appropriate charts, publications and statutory equipment for the intended route; and
no hazardous, illegal or undeclared cargo or passengers are being carried.

The Client acknowledges that the acceptance of the vessel or the Master's decision to depart is not a survey, valuation, certification of seaworthiness or a warranty as to condition by the Company.

Insurance remains the Client's responsibility. Prior to departure the Client will provide the full insurance policy wording and written confirmation from the insurer that the policy covers the entire delivery, the route, a professional skipper and any crew engaged. Any policy excesses are the Client's responsibility except to the extent loss is caused by the proven negligence of the Company. The Company may refuse to commence the delivery until satisfied with the insurance arrangements.

Section 5 — Fees, Expenses, Waiting and Delay

The quoted delivery fee and estimated passage duration are estimates based on the information available, fair weather, and a serviceable vessel. The Client shall pay the agreed delivery fee and reimburse all reasonable delivery expenses incurred by the Company, including but not limited to crew travel, accommodation, subsistence, fuel and oils, marina and harbour charges, pilotage, agents' fees, customs, communications, repairs, repatriation and any third-party costs reasonably incurred. An expense advance may be requested; any unused cleared funds will be returned with an itemised reconciliation after completion.

Additional waiting, delay, breakdown, repair, preparation time, weather‑bound time, client‑caused delay, diversions, repositioning or additional days are charged at four hundred and fifty pounds sterling per day per Company skipper or crew member, plus expenses, unless a different rate is stated on the invoice. Part‑days may be charged pro rata at the Company's reasonable discretion. This rate also applies to own‑boat breakdown and delayed‑vessel work.

Payment must have cleared by the due date and before departure, unless otherwise agreed in writing. The Company may suspend or refuse to continue work if payment is overdue.

Section 6 — Skipper / Master Authority and Passage Conduct

The appointed Master has final authority over safety, routing, departure, ports of refuge, watchkeeping, crew management and whether to continue, divert, delay or abandon the passage. The Master may refuse to depart or may terminate the delivery where, in their reasonable judgment, weather, forecast, vessel condition, equipment, crew competence, insurance cover, legality, fatigue or other safety considerations render the voyage unsafe. Such safety decisions shall not constitute a breach of contract.

The Company may arrange and carry out urgent work reasonably necessary to protect life or the vessel. Non‑urgent repairs will, where reasonably practicable, be undertaken only with the Client's approval. The Client must not interfere with the Master's lawful safety or command decisions. Where the owner accompanies the voyage, the form must record whether the owner or the Company skipper is appointed as Master; ownership does not automatically override the recorded command structure.

Section 7 — Delays, Defects, Abandonment and Completion

Passage times and arrival dates are estimates and not guaranteed. The Company shall not be liable for delay or failure to complete caused by weather, tides, mechanical, electrical or electronic failure, latent defects, port closures, border controls, illness, crew availability, force majeure, or other matters beyond its reasonable control. If the vessel cannot safely continue the Company may secure the vessel at a suitable port and end or suspend the delivery. The Client shall pay earned fees and reasonable expenses to that point, including secure berthing, repairs and crew repatriation. Further services will only be carried out upon written agreement and payment for such work.

The Company is not responsible for pre‑existing damage, ordinary wear and tear, or losses not caused by its failure to exercise reasonable care and skill.

Section 8 — Cancellation and Rescheduling

Cancellation must be notified in writing. An administration charge of one hundred pounds will apply. If cancellation occurs between booking and thirty days before the proposed departure, the deposit is ordinarily retained to reflect the reserved time. Cancellation within thirty days of departure may result in retention of all booked fees to reflect likely loss, subject to the Company's reasonable mitigation and a credit for any time successfully resold. If the Company cancels for reasons within its control, unused service fees paid will be refunded, excluding third‑party costs properly incurred. Postponement for weather or safety reasons permits rescheduling and is not treated as Company default. Rescheduled operations should normally occur within six months unless otherwise agreed in writing.

Section 9 — Liability

The Company will exercise reasonable care and skill in providing the delivery service but is not an insurer of the vessel. Nothing in this agreement excludes or limits liability for death or personal injury resulting from negligence, for fraud or for any liability which cannot lawfully be excluded. To the extent lawful, the Company shall not be liable for indirect, consequential or unforeseeable losses, nor for business interruption or loss of profit. The Client remains liable for losses arising from inaccurate information, undisclosed defects, lack of authority, inadequate insurance, unsafe condition or unlawful cargo.

Claims arising from the Company's negligence will be dealt with in accordance with the applicable law and any relevant consumer protection rights are preserved.

Section 10 — Crew / Owner Health and Safety (where accompanying)

The Client must disclose relevant medical conditions, allergies, medication and dietary needs for all persons who will be aboard. The Client confirms that relevant safety information may be disclosed to the Master and necessary crew. All persons aboard must comply with safety briefings and the Master’s lawful instructions, including lifejacket use and rules on alcohol and drugs. The Master may remove or require disembarkation of any person whose conduct endangers the safety of the vessel or persons aboard, subject to safe and lawful arrangements being made for onward travel.

Section 11 — Data Protection

Personal data collected in connection with this booking and delivery will be processed in accordance with the UK GDPR and the Data Protection Act 2018. Data will be used for booking administration, passage planning, safety, insurance, claims handling, accounts and legal compliance and may be shared, where reasonably necessary, with insurers, crew, agents, marinas, authorities, emergency services and professional advisers. Data subject rights may be exercised in accordance with applicable data protection law.

Photo / video publicity consent is optional and is not a condition of providing the delivery service.

Section 12 — General

This agreement is governed by the laws of England and Wales. Consumer statutory rights are preserved. Any variation must be agreed in writing. If any clause is found to be unenforceable it shall be severed without affecting the remainder. The Client may not assign rights under this agreement without the Company's prior written consent. Notices may be given by email. Complaints should be raised promptly; statutory limitation periods are not affected by complaint procedures. Electronic signatures and counterparts are acceptable where legally valid.

Section 13 — Pre‑departure Checklist and Condition Record

The following checklist should be completed and, where practicable, test runs and photographic records made prior to departure. The Master and the Client should note any exceptions and defects below.

Hull and deck condition
Rig and sails (where applicable)
Engines and control systems
Steering and propulsion
Fuel and water levels recorded
Engine hours recorded
Batteries and charging systems
Navigation lights, plotters, charts
VHF, AIS, EPIRB, PLB (if fitted)
Bilge pumps and alarms
Firefighting equipment
Lifejackets, liferaft, flares
Anchoring and mooring gear
Tender and outboard
Domestic systems
Keys and documents
Photographs taken (recommended)
Existing damage / defects recorded
Test run completed where practicable
Weather and passage plan reviewed
Insurer approval received (as required)
Emergency briefing completed

Complete the free‑text fields below to record any defects, fuel level and engine hours before departure. Take and attach photographs where possible. Both Client and Master should sign to confirm the pre‑departure condition record.

Section 14 — Delivery Completion and Handover Record

On completion record the actual departure and arrival information, fuel and engine hours, any incidents or damage, repairs or purchases made, outstanding recommendations and the handover details. The Client (or recipient) and the Master should both sign and date the completion record. Expense reconciliation status should be noted and any balance settled as required.

Final Declarations (mandatory)

By signing below the Client confirms that the information provided in this form and any accompanying documents is true and complete; that the vessel is insured as required; that the Client accepts the terms contained in this agreement including the appointment of the recorded Master; that the Client authorises the Master to make reasonable safety decisions and to arrange urgent protective action where necessary; that the Client acknowledges timings are not guaranteed and accepts the daily delay / breakdown rate specified above and that the Client will pay outstanding monies and expense reconciliations.

Signatures below record acceptance by both the Client and the Company / Master of the recorded terms and the completion of the service where applicable.